Drowning in Receipts? Here’s the 2-Minute Habit That Fixes It

If you’ve ever found yourself digging through drawers, wallets, or shoeboxes full of paper receipts at the end of the month — or worse, at tax time — you’re not alone.

For many small business owners and professionals, receipts are one of the biggest financial pain points. They fade, get lost, or pile up until they’re no longer useful. But here’s the truth: you don’t need a complicated system. You just need one small, consistent habit.

The 2-Minute Fix: Snap and Store Instantly

Right after you make a business-related purchase, take 2 minutes to:

1. Open your QuickBooks app

2. Snap a photo of the receipt

3. Categorize the expense (QuickBooks can even auto-suggest this)

4. Attach it to the transaction

5. Done.

That’s it. It takes less time than replying to a text. And once it becomes second nature, you’ll never have to worry about lost receipts again.

Why It Works

• No More Guessing — Months later, you won’t be wondering, “What was this KES 2,450 for?”

• Audit-Ready — Receipts are digitally linked to transactions and time-stamped

• Tax Deductions Secured — Missing receipts often mean missed claims

• Your Accountant Will Thank You — It simplifies reconciliations and financial reviews

Bonus Tip: Use Rules for Regular Expenses

QuickBooks lets you set rules so recurring expenses (like internet or fuel) are auto-categorized. That’s one less thing to do each time.

Start Today

Try it for a week. Make snapping and storing receipts a part of your transaction. You’ll gain peace of mind, save hours down the line, and finally get rid of that overflowing envelope of receipts.

Your finances should work for you — not the other way around.