Struggling with Late Payments? Here’s How QuickBooks Helps You Get Paid Faster

Most businesses in Kenya face late payments at some point — whether it’s clients dragging their feet, or suppliers not sticking to agreed terms.

When money doesn’t come in on time, cash flow suffers — and you’re left stressed, juggling bills, and missing growth opportunities.

If you’ve ever felt stuck with:

• Invoices sitting unpaid for months

• No clear view of who owes you (and how much)

• Endless calls to chase payments

…you’re not alone.

That’s exactly where QuickBooks can help.

Late Payments Are a Big Problem — Here’s Why

When payments are late, you’re not just waiting for money. You’re also:

• Stuck paying your own bills out of pocket

• Unable to restock inventory

• Missing out on new projects because funds are tight

Late payments can quietly strangle a growing business. And while you can’t force clients to pay faster, you can make it easier for them — and harder for them to delay.

What QuickBooks Helps You Do

QuickBooks is more than just accounting software — it’s a system that gets you paid faster by:

1. Making Invoicing Easy and ProfessionalYou can create and send polished invoices in minutes. Clients take you more seriously when your invoices look professional.

2. Automating Payment RemindersNo more nagging emails. QuickBooks sends gentle reminders for you, so you’re not the “bad guy” — but still get paid.

3. Showing Exactly Who Owes You — and How MuchThe QuickBooks dashboard gives you a real-time view of outstanding payments. No more wondering or guessing.

4. Offering Easy Payment OptionsClients can pay online, by card, or bank transfer. The easier it is for them, the faster they settle up.

A Real Example: A Construction Supplier Getting Paid Faster

One of our clients, a construction materials supplier in Nairobi, had constant cash flow problems. They were busy, but payments were always late.

We set them up with QuickBooks, cleaned up their invoices, and enabled automated reminders.

Within two months, they went from 45-day payment delays to an average of 15 days. Their biggest client even said:

“We appreciate the professionalism. It made it easier for us to pay on time.”

What You Should Track in QuickBooks to Get Paid Faster

What to Track

How QuickBooks Helps

Outstanding invoices

Aging Summary & Dashboard

Slow-paying customers

Customer Reports

Cash flow impact

Cash Flow Forecast

Payments by method

Payment Tracking Reports

You don’t need to build these reports from scratch — QuickBooks does it all with a few clicks.

Stop Chasing. Start Getting Paid.

Late payments don’t have to hold you back. With QuickBooks, you’re not just tracking money — you’re building a system that keeps your cash flowing and your business growing.

At Remotix, we:

• Set up QuickBooks to match your Kenyan market needs

• Clean up past data and organize your invoices

• Show you how to use payment reminders and reports

• Help you turn those slow-paying clients into on-time partners

Ready to stop flying blind and get paid faster? Let’s talk — info@remotixkenya.com